March 16, 2016
It’s the final day of our 3-Day challenge to spring clean your work space – and today is all about getting organised.
For the remainder of National Spring Cleaning Week we are posting tips from the office cleaning experts on our Facebook page and Twitter. We have compiled The Ultimate 3-Day Office Spring Cleaning Checklist which you can download as a PDF now by clicking on the link below.
Having a perfectly organised office is what we all aim for. While it can be difficult to have everything perfectly organised all the time, if you are able to put structures in place to help keep your office organised you will be helping to maximise efficiency in the workplace.
Knowing where to find files, documents, resources and stationary quickly and easily will save you time, and if everything you store in your office has its own sensible, logical place it will be far easier to keep everything neat and tidy which will mean less clutter in the office, fewer distractions and a calm, focused and productive working environment for you and all your team members.
Keeping your office organised doesn’t have to be a chore, and once you have everything where it should be all you and your employees have to do is stick to the same system to ensure your office remains organised at all times .
Paperwork is by far the biggest cause of clutter and confusion in any working environment. It is so easy to let paperwork build up until it feels impossible to know where to start. However if you don’t tackle it the problem will only get worse. It is so easy to collect huge amounts of paperwork that we really don’t need, so make sure you carefully go through each document one by one and if you have no use for it, get rid of it. Once you are left with only the paperwork you need, then is the time come up with a logical and sensible filing system to help keep it all in order, and ensure it is easily found when necessary.
Anything you don’t use daily shouldn’t be on your desktop, there is nothing more demotivating then switching on your computer screen to a desktop rammed with different files and programmes. Create a sensible filing system on your computer and make sure every time you need to save a document or email you put it in the correct, logical place. Use names and dates to label documents so it is easy to find them or direct others to find them again when needed too.
There are everyday items we all use frequently when at work, so it is a good idea to keep them close at hand Have a stack of pens, a notebook, and your phone all close at hand while also making sure that your computer and keyboard are the main focal points on your desk. Try to keep your desk as distraction and clutter free as possible so it is easy to focus on your work.
It is great now that we all have calendars built into our computers and phones, but having a calendar on the wall or on your desk will also help keep you organised and remind you of important meetings, dates and deadlines. Hang your calendar up where you can easily see it so you can glance at a moments notice to find out what is coming up.
Any loose wires around your desk or phone should be clipped together and hidden where possible. Loose wires can be a health and safety hazard so make sure they are safely tidied away so you and your colleagues don’t trip over them.
Designate a specific place for personal items and keep them there. If you want to (and are permitted to) decorate your desk with personal items then by all means do so, but try to keep these to a minimum, you are here to do a job after all!
Keeping your office organised really does make a huge difference to how easily and productively you can work in the office, so why not follow the tips for our ultimate 3 day office spring clean, and see if you can create a cleaner, safer and more vibrant workplace for you and your team?
We hope that you find the 3-Day Checklist helpful in spring cleaning your workspace – and we’d love to hear how you get on!
Remember to download your copy of the Ultimate 3-Day Office Spring Cleaning Checklist today AND call us to bring in the professionals for a spring clean feel in your office everyday.