We know that the last thing you want to do at the end of a busy day at work is spend another 45 minutes having to clean the office. However, if you simply spend a little time when the working day draws to a close clearing up and getting organised, then you should be able to leave the office quickly, and get on with your evening’s activities.
The secret to a tidy office is having a system in place, and following that system religiously. It may sound like a lot of effort, but it doesn’t have to be. All you need is five minutes each day to keep on top of things and leave your workplace looking spick and span for the next day.
Investing in some good storage is going to be a massive timesaver in the long run, plus keeping your loose paperwork, pens and other potentially messy items out of sight will leave your workspace looking clear and organised.
Having drawers, which are near, and easy to use means that employees can quickly and easily file away any paperwork they have left on their desks at the end of the day. Bookshelves are useful for any files and books relative to your work and should be kept neat and organised.
Having enough storage space so that staff can keep anything relative to their work near their desks will mean they are more likely to keep the area tidy as well. Having to get up and walk across the office to access documents that they use regularly can be annoying and a waste of time. Having enough room to store some personal items is also important.
A place to put phones, a spare jumper, gym bags, and other items is really useful. Staff will appreciate it and it means the workplace is far less likely to get cluttered and disorganised with personal belongings. Investing in a desk tidy is also an excellent idea and means useful stationary can be kept together. Having a desk tidy will help keep your desk organised and clutter free!
Pens and stationary can all be stored together meaning that they will they be close at hand for easy access. Keeping stationary in a desk tidy means at the end of the day you won’t have to spend time clearing up pens, paper clips, staples and other bits and pieces from your desk as they will be tidied up already –and no more lost pens –hooray!
Put a clear desk policy in place so that staff know to leave their desks neat and clean at the end of the day. As well as being good business practice this also means that if you employ professional cleaners in your workplace, they will be able to quickly and efficiently do their jobs.
Many office cleaning companies won’t touch piles of paperwork for fear that it may be very important, so if desks are piled high with it and other clutter they tend to work around the mess, which is not what you want if you need your office to be a clean, organised and comfortable place to be in. Let the cleaners clean!
We know some people love them, but the trust is that they clutter up the workplace, leave marks on computers and phones, collect grime and dirt, lose their sickness and get lost and generally look a mess. It may sound a little autocratic but there really is no need for them, there are plenty of other ways to set reminders and communicate with your colleagues without wasting paper and cluttering-up the office.
Having a good filing system in place, a notepad and a system for leaving each other messages is much better than having lots of bits of sticky paper flying about the office.
Any scrap paper should be recycled, either in a designated recycling bin, or alternatively have a ‘scrap paper’ tray where you can drop your unwanted paper which can be used by colleagues as scrap paper, it’s good for the environment and will only take 30 seconds to do!
In this day and age most of our documents, paperwork and emails don’t need to be printed out. Having a well structured and easy to use digital filing system in place so you can easily access all of your documents will prevent your workforce from printing anything out unless necessary.
A highlight of taking your paperwork online will enable everyone in your office to access and edit it, without having to print, scan and then send via E-Mail. It’s a faster, more productive process that has multiple benefits for small to large businesses.
An online system means you’ll create less mess, it is kinder to the environment, cheaper (apparently printer ink now costs more than penicillin, vodka and human blood – see below!) and you won’t have to spend time at the end of the day filing all your loose paperwork away.
For more information on office cleaning in London or to get your free office cleaning quote please contact us on 0203 405 8442 or e-mail us at firstname.lastname@example.org