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Improving Workplace Productivity With A Clean Office

August 13, 2019

Office managers have a considerable number of responsibilities to take care of within a business. One of the most important is making sure that employees are as productive as possible. A productive team can ensure greater effectiveness, help with the smooth running of the office, improve communication, and boost employee satisfaction too.

 In fact, key findings in World Green Building Council ‘Health, Wellbeing & Productivity in Office Report,’ revealed that a happy, healthy workforce is a vital component of a productive, successful business in the long-term.

There are, of course, many different techniques office managers can use to improve productivity, but one that is often overlooked is workplace cleanliness. Keeping your office organised, tidy, and clean can help raise productivity levels in several ways. Let’s explore some of them.

Workplace Productivity: 8 benefits of a clean office

1. Reduces sick days

We all know that when someone gets ill at work, it is likely to spread around offices like wildfire. Unfortunately, offices can be a hotbed for germs and bacteria to harbour and spread, and if you are not careful half your team can be struck down with the same bug before you know if. Having regular office cleaning can help to reduce the spread of germs, and more specialist cleans such as carpet cleaning, floor cleaning, window cleaning, and specialist equipment cleaning. All of these can also ensure that bacteria are kept at bay and can prevent the spread of diseases. 

2. Boosts concentration

An office that is organised and clutter-free will help employees have a similar mindset. Trying to work at your best in a space that is dirty and messy can prove particularly distracting. So, by tackling those bins, encouraging a clear desk policy and keeping shared spaces pristine you can help to ensure that employees stay focused on the most critical tasks.

3. Reduces time wasting

A messy, cluttered office often leads to time spent looking for things that are hidden under piles of clutter or rubbish. By keeping your office clean and having a proper place for everything search time is reduced, and therefore productivity improves. 

4. Avoids costly mistakes

Often in disorganised offices, essential documents can go missing. There is nothing worse than losing papers right before a crucial meeting or that sinking feeling in your stomach when a confidential report goes AWOL. The more you focus on keeping a well structured, clean workplace, the less likely this will happen.

5. Minimises stress

While there are those that don’t seem to notice when the environment is less than pristine, the majority of employees will appreciate a clean and hygienic environment and one that is not kept this way could lead to feelings of stress and anxiety. If you want your employees to be as productive as possible, it is vital that you invest time and effort into making sure they feel looked after and that the business invests in their wellbeing. A clean office, therefore, is a significant priority and will help lift spirits, increase motivation, and boost workplace morale. 

6. Prevents injury

It is important for any legitimate business to follow health and safety legislation. In doing so, you can ensure that no workplace mishaps take place that could cause injury. While there is no way to say with absolute certainty that harm will not take place, by following procedures and keeping a neat office you can significantly reduce the chances of slips and falls. These could which could at best be embarrassing and upsetting, at worst could lead to a lawsuit against the company. 

7. Improves employee retention

If your employees feel unappreciated and undervalued, they are more likely to go looking for a job elsewhere. While you cannot control every aspect of employee satisfaction, provision of a clean, pleasant working environment will reflect well on your business and help to ensure you retain quality workers. Employee retention is essential concerning productivity as you do not have to spend time recruiting and training new team members over and over again.

8. Keeps machinery and equipment in good order

By keeping your office space clean, you will ensure that everything from your office equipment such as phones and computers to furniture and carpets lasts as long as possible and remains in good working order. This can reduce the need to replace items and save the business money as well as demonstrate a commitment to reducing waste and taking care of the environment. 

A clean office indicates to employees how they should conduct themselves, how the business will treat them and creates an environment that breeds respect, responsibility and therefore leads to a healthier, happier and ultimately more productive workforce. 

Do you need help improving office productivity with a clean office environment? 

At Swift Office Cleaning Services, we offer an extensive range of quality, value cleaning services across London, Hertfordshire, and Essex. Get in touch with our team today for a free, no-obligation quotation.